What is Project Risk and How Can You Manage it Effectively?

The definition of project risk from the Project Management Institute is “an uncertain event or condition that, if it occurs, has a positive or negative effect on project objectives.”   So often we only think of project risk in terms of the negative, but it really comes back to focusing on the uncertainty of an event or condition.

Project Risk Management refers to the process of controlling those positive and negative effects so that we can ensure project success.

Varying Perceptions of Risk

Your role in a capital project has a big influence on our perception of risk.  What may be a risk for an Owner, may not be a risk for a contractor.

If you’re an Owner, the primary risks you may be concerned with include:

  • Certainty on your capital, operating and maintenance costs
  • Qualifications of designers and contractors, and
  • Technological uncertainty

 

If you’re a designer, you’re responsible for exercising proper judgment and diligence in performing design and engineering duties.  As such, you may be concerned much more with risks that could impact your:

  • Evaluation of alternatives
  • Local codes, regulations and safety requirements, and
  • Provisions for adequate designs and specifications.

 

If you’re a contractor, you face a wide array of risks with every project.  Your focus may include risk factors such as:

  • Labour availability and productivity,
  • Qualifications of your subcontractors and suppliers,
  • Strikes, and of course
  • The owner’s ability to provide a well defined scope

In addition, depending on how contracts are written risks such as differing site conditions could be a contractor risk, or transferred from the contractor to the Owner.

Benefits of Formal Risk Management

Over the past 10 years, the practice of risk management received significant attention with large capital projects.  Many of our organizations have seen first hand the benefits of adopting a formal risk management plan in large projects, including:

  • Enhanced collaboration and discussion among project stakeholders,
  • When we initiate risk identification early in the project lifecycle, we have an ability to proactively work through risk responses and manage risk,
  • When a risk register is included as part of our regular project communications, there is an increased transparency on risk with the entire project team,
  • All of these steps help project leaders have increased confidence to act decisively, and finally,
  • The statistics tell the final story. Managing risk, clearly helps us manage project schedule and cost more effectively.

The great news is that these same benefits are achievable in smaller projects, provided we scale the risk management process to properly fit the project size and complexity.

Impact on Schedule

For schedule driven projects a formal risk management process can have an huge impact on meeting project delivery targets. In fact, CII benchmarking research shows that organizations with a formal risk management process see a 10.1% reduction in schedule growth.

Schedule Impact of Formal Project Risk Management

Reference: “BMM 2010-4 CII Value of Best Practices Report,” Construction Industry Institute, 2010.

Impact on Cost

Similarly, a formal risk management process also impacts cost performance. CII benchmarking research gives us even more specific insight, showing that when the risk management process is initiated prior to project authorization, projects experience a 9.4% reduction in cost growth over projects that initiate the risk management process after project authorization and front end planning is complete.

Impact on cost for a formal project risk process

Reference: “BMM 2010-4 CII Value of Best Practices Report,” Construction Industry Institute, 2010.

So how can we get there?

Adopting a risk management process based on industry best practices is one of the best ways to manage risk and deliver these projects on time and on budget.If you see strong potential for risk management in your organization, but would like to dig a little deeper first, I’d encourage you to consider attending one of our upcoming public courses on “Risk Management Principles and Practices.”

Upcoming Workshops:

Our workshops will provide yoProject Risk - how to manage itu with best practices from the Construction Industry Institute (CII) to efficiently manage risk and:

The one-day workshop will provide:

  • Construction-specific risk identification strategies and checklists
  • Configurable risk assessment templates
  • Simple risk monitoring and reporting tools (Excel-based)

Our next course is December 8th in Waterloo. Click here for all the details: Risk Management Principles and Practices – Waterloo – December 8th

For a full list of upcoming events visit our events page: Upcoming Events and Workshops

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Sandra MacGillivray

Managing Director at Valency Inc.
Sandra is the Managing Director for Valency Inc., an implementer of best practices from the Construction Industry Institute (CII) that dramatically improve capital project performance. She is a Certified PDRI Facilitator, Registered Education Provider (REP) with the Construction Industry Institute (CII), a Project Management Professional (PMP), and a PMI Risk Management Professional (PMI-RMP) with over 15 years of project management experience. Sandra is a past research team member with the Construction Industry Institute on front end planning, risk management and portfolio management. She holds a Bachelor of Science from the University of Waterloo and a Master in Business Administration from Wilfrid Laurier University.